Records Integrity Policy (HSFGR)
HSFGR exists to protect the Heritage Silky Fainting Goat through accurate registration, consistent standards, and trustworthy records. Records integrity is non-negotiable. This policy outlines expectations and consequences related to registry submissions and official records.
What “Records Integrity” Means
Records integrity means that:
Animal identity, ownership, and lineage are reported truthfully
Identification (tattoos/tags) matches the goat being registered or shown
Documentation submitted is authentic and complete
Show results and titles are reported accurately
Corrections are made through official channels – not through informal requests or pressure
Member Responsibilities
Members and applicants are responsible for ensuring that:
All submissions are accurate, complete, and legible
Goat identification is correct and matches the paperwork
Transfers reflect actual ownership changes
Photos/video used for evaluation are current and represent the animal honestly
Any known errors are disclosed promptly when discovered
Prohibited Actions
The following are considered serious violations and may result in disciplinary action:
Falsified or altered registration documents
Misrepresentation of goat identity, age, sex, or eligibility
Tampering with tattoos, tags, or identifying marks
Submitting misleading photos/video for inspection or evaluation
Fraudulent transfers or false ownership claims
Interfering with show reporting or attempting to influence official records improperly
Corrections & Record Updates
HSFGR understands that honest mistakes happen. Corrections may be made when:
A legitimate clerical or data entry error is identified
New, credible evidence supports a correction
The request includes sufficient documentation to verify the change
HSFGR may:
Correct the official record
Reissue an updated certificate when appropriate
Add notes to preserve traceability (what changed, when, and why)
Titles & Show Records
Titles and show results become part of the permanent record. HSFGR may correct or revoke titles if:
The title was obtained through fraud or misrepresentation
The goat was incorrectly entered or was ineligible
Official reporting was falsified or manipulated
Enforcement
Violations of records integrity may trigger penalties under the Rulebook and Conduct/Enforcement sections, including:
Written warning or educational notice
Suspension of specific privileges (showing, hosting, judging, inspections)
Membership suspension or revocation
Permanent ban for severe or repeated misconduct
Referral to outside authorities where required or appropriate (fraud, threats, animal welfare concerns)
Why This Matters
A registry is only as credible as its records. Protecting the herdbook protects:
Ethical breeders
Buyers and youth programs
The reputation and long-term viability of the Heritage Silky Fainting Goat
HSFGR will always prioritize accuracy, traceability, and integrity over convenience.